When identifying a gap in a reporting requirement during a validation workshop, what should you do?

Documenting the gap in detail is a crucial step when identifying a discrepancy during a validation workshop. This approach ensures that the gap is formally recognized, providing a clear and precise record for future reference. Detailed documentation serves multiple purposes: it can help in understanding the nature of the issue, facilitate communication among team members, and guide efforts toward a resolution.

By documenting the gap at the moment it is discovered, you create a historical record that can be invaluable during project reviews and updates, ensuring that the issue does not get overlooked or forgotten. Comprehensive documentation also aids in aligning the team's understanding of the requirement and establishes a basis for discussing solutions in future meetings.

Approaching it in other ways, such as ignoring the gap or delaying documentation, raises risks of miscommunication and can lead to unresolved issues later in the project lifecycle. Casual discussions without proper documentation may lead to misunderstandings or assumptions that do not capture the full scope of the gap. Therefore, the best practice is to document the gap comprehensively and promptly, ensuring clarity and consistency throughout the reporting and resolution processes.